Case Study1

HR Digitization & Transformation @ a Leading Engineering Company
The client is an engineering company established in 1981 for producing world class automotive OEM across the globe. Today the company has presence with 12 plants across all important automotive hubs. The company has over 500 white collar and 2000 blue collar workers
The client wanted to modernize the HR function with the objective of achieving better visibility & control of the large and diverse workforce
Solution Deployed
Cloud based HR System
A new HR system to integrate and manage HR, Attendance, Payroll and Compliances
Active Employee Interaction
  • HR Mobile App for all employees to view
  • Attendance, Apply leaves, payslips etc.
  • Employee helpdesk for all queries
  • Communication via SMS & bulletin boards
  • Management dashboard , Reports
  • Dashboards giving a view of Employees across each plant and Department
  • Discipline Reports & Compliance reports
  • Change Management
    Achieved 100% adoption of the new HR model, through multiple training sessions & onsite helpdesks in initial weeks
    Integrate all departments involved
    Created a new Employee Database which gives a single view of all employees across HR, Finance & Time office
    Pro-active Attendance Monitoring
  • Attendance devices for all plants integrated
  • Alert SMS to defaulters
  • Verification on overtime & leave records
  • Streamlined Payroll Process
  • Process payroll & compliances for all employees
  • Better control over absconding cases and salary overpayment
  • Impact observed

    1. Employees are extremely happy with the new way of working & mobile app. Within 3 months, 400 Employees are using Mobile App
    2. Corporate HR now spends 60-70% less time on payroll related activities
    3. Impact on Productivity: Employees used to take a gate pass and visit corporate HR for queries which are now resolved via phone
    4. Reduction in paper usage Employees used to fill multiple paper slips for Leaves, OD, Gate Pass . These are now replaced with online apps
    5. Leakage points have been plugged for ex – Absconding or resigned cases from plants not getting reported and salary getting paid
    6. Realtime Visibility into discipline of each plant, accuracy of pay-outs such as overtime, incentives, arrears etc
    7. Completely Variable Cost of HR Function including Attendance and Payroll are based on number of Employees.

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